Mail Distribution
200 W. Lake Street
Weekdays 7:30am - 4:00pm
3:00pm Deadline for Same-Day Mailing
Our dedicated Mail Distribution service at Colorado State is the central post office within our university community for all university business needs. With precision and reliability at the forefront of our mission, we meticulously handle the sorting, processing, and delivery of mail and parcels for all departments across campus. From faculty correspondence to vital research materials, we ensure your mail reaches its intended destination promptly and securely. Discover how our specialized service streamlines communication and supports the smooth operation of our institution. We interface with the USPS, however we are dedicated CSU employees.
USPS Arrives at 3:15pm Daily. Items must be here before 3:00pm for Same-Day Service.
USPS packages and letters received at or after this deadline may be sent out the next business day based on volume.
The USPS does not operate on Federal Holidays even though Mail Distribution may be open. All items will be processed on the next USPS business day when this occurs.
Properly Addressing Your Mail
80523 + Four Digit Campus Delivery Code
Mail Distribution sorts and delivers all mail and packages by Campus Delivery Code. It is imperative to communicate to those sending you mail, that your address needs to be in the proper format. Visit our Campus Delivery Code page for more information and to find your correct Campus Delivery Code.
Services
Inbound USPS Mail Processing & Delivery
Mail Services is the dedicated delivery point for all of the CSU Main Campus’s USPS mail. We receive deliveries multiple times daily from the postal service, and process mail as it arrives for delivery to campus. We sort all mail by Campus Delivery Code. Deliveries are made to campus once per day to consolidated delivery locations throughout campus.
At CSU, we employ an advanced package tracking system to internally monitor the entire journey of all incoming shipments with a trackable barcode, from delivery to us by the carrier (USPS, UPS, FedEx, DHL, Amazon, OnTrac, and Freight Carriers) to initial processing, and through to their ultimate delivery destination. Utilize this cutting-edge tool for tracking the progress of your shipment while it is at CSU.
Outbound USPS Mail Processing & Delivery to USPS
Mail Services processes all outbound mail leaving campus. We utilize several high-volume postal meters to apply postage to outgoing mail. We also process Certified Mail, Registered Mail, Priority Mail, and all USPS Package Services such as USPS Ground Advantage.
Due to the volume of mail that we process, we prefer all outgoing letters and flats have an associated Postage Account form or envelopes be pre-printed with approved barcodes for internal billing. Packages (parcels) should have an associated Transtream Shipment Requisition accompanying the package.
International Mail & Packages – Items destined for international locations (including US Territories) require special procedures, including prior Export Control office approval. Please review our International Mailings page for this process and to submit for approval before sending international items to Mail Services.
Inter-Campus Mail Processing & Delivery
Mail Services processes all inter-campus mail. Mail is only delivered with an appropriate Campus Delivery Code. Inter-Campus mail Cover Sheets are available. Otherwise, please note a TO: and FROM: with associated Campus Delivery Codes for each on the outside of the envelope. For those important or high-value items, we offer an Inter-Campus Trackable Item (ICT) process where you can generate a unique tracking number to track the item through to delivery.
Postage Stamps & USPS Mailing Supplies
We sell stamps! While a large majority of mail leaving CSU can be processed on our high-volume mail meters, we recognize there is still a need for standard postage stamps. We offer stamps in a variety of denominations, and are available in individuals, sheets, or rolls. We bill your Kuali account number for these transactions.
We also offer FREE USPS mailing supplies such as tubs, trays, forms, labels, and both envelopes and boxes for Express and Priority Mail shipping services. Please Note: The free boxes provided are property of the US Government and must be used only for the paid services indicated (Express or Priority). We stock a limited supply, but can order any quantities that are needed with advanced notification. The supplies are free, but you will need to pay for the associated service when selecting your rate in Transtream.
Student Mail & Packages - Contact University Housing
All packages destined for a student housing unit or campus apartment is facilitated by University Housing and is not received at our facility. Please contact them for any questions regarding packages sent to students.
Resources
Large Volume Mail Jobs (Marketing Mail)
Mail Services is fully equipped and capable of handling very large volume mailings, from a few hundred to several thousand. We can spray address information on individual mail pieces, tab, fold, insert, and more. This service is offered by our Mail Production department. Please visit their page for detailed information and pricing on marketing mail jobs.
Current Domestic Postage Rates
Postage rates are determined by the United States Postal Service (USPS). You can view the current rates on their website linked below.
General Postal Information
Frequently Asked Questions (FAQ's)
Depends on what you are sending.
If you are sending letters (in a standard #9 or #10 envelope) or flats (large flat envelopes with no hard or moveable items) then you should use the Postage Accounting Form.
If you are sending any type of package (parcel) in a box, manila envelope with hard or moveable items, or Priority Mail or Express Mail branded box/envelope then please use Transtream. Transtream allows you see rates across carriers, and comes with automated tracking and free insurance up to $100.
Postage Accounting Form – Letters or Flats (no hard or moveable items inside).
Transtream – All Packages (parcels) and any branded Priority Mail or Express Mail boxes/envelopes.
Yes! You can place them in your department’s outgoing mail location, or you can bring them by our facility. Please note that we do not sell stamps for personal use or offer shipping services for personal use.
Meet the Mail Services Team
Gina Marx
Mail Production Lead
Serving Since 2021
Gina is responsible for leading our Mail Production area where she processes address cleansing requests, prepares and processes large marketing mailing requests, confirms designs of mailpieces to comply with USPS regulations, and operates equipment to print addresses on mailpieces. Gina also assists in sorting inbound and outbound mail, processes mail, and meters mail.
Gabriel Tamaska
Mail Services Technician
Serving Since 2022
Gabriel sorts inbound and outbound mail, processes mail, and meters mail, and can answer all of your Mail Distribution questions. Gabriel also assists with marketing mail in Mail Production.
Marsha Dinkel
Mail Services Technician
Serving Since 2022
Marsha sorts inbound and outbound mail, processes mail, and meters mail, and can answer all of your Mail Distribution questions. Marsha also assists with marketing mail in Mail Production.
Primary Services
Location & Hours
200 W. Lake Street
Fort Collins, CO 80523-6011
(970) 491-6529
maildistribution@colostate.edu
Open Weekdays
7:30am to 4:00pm
Excluding University Holidays